Revista Estrategia Organizacional, a scientific journal published by the Universidad Nacional Abierta y a Distancia (UNAD), is committed to protecting the privacy and ensuring the responsible processing of the personal data of authors, reviewers, editors, readers and other users who interact with the journal and its editorial platform.

Personal data collected through the journal’s website and editorial management system will be used exclusively for the academic, scientific, editorial, administrative and communication purposes necessary for the operation of the journal and the scholarly publishing process.

Data collected and purposes of processing

During user registration, manuscript submission, peer review and editorial management, the journal may collect information such as names, institutional affiliations, email addresses, academic identifiers, contact information and other data necessary for the appropriate management of the editorial process.

This information may be used to:

• manage the submission, evaluation, editing and publication of manuscripts;

• facilitate communication between the journal and authors, reviewers, editors and other participants in the editorial process;

• accurately identify the authorship and institutional affiliation of published works;

• manage and document the peer-review process;

• maintain historical records and the traceability of editorial activities;

• ensure the integrity, security and proper functioning of the editorial platform;

• comply with legal, institutional, ethical and preservation obligations related to scholarly publishing;

• generate statistical or aggregated information for the analysis and improvement of editorial processes, while seeking to ensure that such information does not unnecessarily identify individuals.

The data collected will not be used for commercial purposes or for purposes incompatible with those for which they were provided.

Confidentiality during the editorial process

Information associated with manuscripts submitted for evaluation will be treated as confidential.

Access to manuscripts, reviews, editorial communications and personal data associated with the review process will be restricted to individuals who require such information to perform their editorial responsibilities.

Revista Estrategia Organizacional operates a double-blind peer-review process and will take appropriate measures to preserve, within the limits of the editorial procedure, the confidentiality of the identities of authors and reviewers during the evaluation process.

Editors, reviewers and other individuals involved in the editorial process must not disclose or use for their own benefit, or that of third parties, any information, ideas, data, results or materials obtained through unpublished manuscripts.

Data published as part of the scholarly record

The publication of a scientific article requires certain information relating to authorship and academic provenance to be made publicly available.

Once an article has been published, authors’ names, institutional affiliations, academic identifiers — including ORCID where applicable — bibliographic information and other metadata necessary for the identification, attribution, retrieval, preservation, interoperability, dissemination and indexing of the publication may be made publicly available.

These data form part of the scholarly record and may be distributed, harvested or exchanged with indexing and abstracting services, repositories, libraries, academic discovery services, persistent identifier systems and other scholarly information infrastructures, in accordance with the journal’s open access, interoperability and preservation policies.

Access to and processing of information by third parties

Revista Estrategia Organizacional and the Universidad Nacional Abierta y a Distancia (UNAD) do not sell personal data collected through the editorial process.

Information may be processed by or communicated to third parties only where necessary for the operation of the platform, the provision of services related to the editorial process, the preservation and dissemination of scholarly output, interoperability with academic information infrastructures, compliance with institutional or legal obligations, or where appropriate authorisation or another lawful basis exists.

Where third parties are involved in processing information as part of technological, institutional or editorial services, such processing must be carried out in accordance with the applicable institutional and legal provisions governing personal data protection.

Protection of personal data

The journal will seek to implement appropriate administrative and technological measures to protect information against unauthorised access, loss, alteration, disclosure or use.

Requests concerning access to, knowledge of, updating, correction or processing of personal data will be handled in accordance with the procedures and institutional channels established by the Universidad Nacional Abierta y a Distancia and with the obligations associated with the integrity, traceability and preservation of the scholarly record.

Privacy and research ethics

The protection of the personal data of users of the editorial platform is distinct from the ethical obligations associated with personal data obtained or used as part of research.

Where an article includes information obtained from human participants, interviews, surveys, personal databases or sensitive information, authors are responsible for ensuring, where applicable, ethical approval, informed consent, confidentiality, anonymisation or pseudonymisation, and any other measures necessary to protect participants’ rights and privacy.

These requirements are further established in the journal’s Policy on Experimentation and Research Ethics and must, where applicable, be reflected in the ethics and transparency statements included in the article.

Institutional and legal framework for data protection

Revista Estrategia Organizacional is published by the Universidad Nacional Abierta y a Distancia (UNAD), and the processing of personal data managed through its editorial processes is subject to the University’s institutional data protection policies and applicable Colombian legislation.

UNAD has a Personal Data Processing Policy and a Manual of Internal Policies and Procedures for the Processing of Personal Data, adopted through Resolution 000367 of 17 January 2019. This institutional framework establishes provisions governing the collection, storage, use, circulation, updating and other processing operations involving personal data.

Personal data are processed in accordance with Colombian Law 1581 of 2012 and its regulatory framework, as well as other applicable national and institutional provisions governing personal data protection.

Data subjects may exercise their rights to be informed about, access, update and rectify their personal data, together with any other rights recognised under Colombian legislation, through the procedures and channels established by the Universidad Nacional Abierta y a Distancia.

UNAD’s Personal Data Processing Policy is available through the University’s official institutional channels.

For matters specifically related to the editorial processes of Revista Estrategia Organizacional, authors, reviewers and other users may use the institutional contact channels provided on the journal’s website.